Following a meeting with Swansea University to discuss the Mumbles Community Council’s Digital Archive project it was recommended by Mr Alexander Roberts (Digital Humanities and Research Data Manager Information Services and Systems) that the Council appoints a Heritage Co-ordinator to act as a Project Manager to drive the Digital Archive project forward and to as a main point of contact to co-ordinate and deploy themselves and volunteers to deliver the first stage of the Digital Archive in collaboration with Swansea University and Mumbles Community Council (MCC).

The Role

• Working with relevant stakeholders, including the Digital Humanities and Heritage Hub teams at Swansea University, to submit a grant application to the Heritage Lottery Fund for continuation of the project. The submission of the grant application is a priority for MCC to ensure funding is available to drive the Digital Archive project forward.
• Archive Appraisal of MCC’s partners content e.g., Oystermouth Historical Association, Mumbles Radio, John and Carol Powell (Historians) etc. To record the full extent of archival material, work with stakeholders (MCC, etc) to agree which material will comprise an online digital archive and identify, record and resolve data-protection and copyright issues.
• Recruitment and coordination of volunteers, including training and uploading of digital content to the online digital archive - initial training will be provided by the Digital Humanities Team at Swansea University, but co-ordinating, arranging and providing ‘on the ground’ support to volunteers will be a task for the Heritage Co-ordinator.
• Online digital archive co-ordination and implementation – in partnership with the Digital Humanities Team at Swansea University to co-ordinate the creation and implementation and launch of the online digital archive on behalf of the project.
• Uploading content to the digital archive.
• Following the initial period and subject to available funding, the Heritage Co-ordinator role may be extended to cover further activities including the co-ordination of local history events, develop working with schools, undertake specific research projects and contributing to local history books and content.

Application Attributes:

• Knowledge and experience in copyright implementation and relevant law
• IT literate, with practical experience of digitisation and archival processes including metadata creation. The role requires creation and management of digital collections and a good understanding of the issues and challenges involved in such an undertaking.
• Good communicator
• Experience in recruiting and co-ordinating volunteers
• Knowledge and passion of local history
• Experience in working on local heritage projects.

Submitting an Expression of Interest

This is a part-time role extending, initially over a 6-month period for which a budget of £4,000 is available although as noted above there is potential, subject to available funding, for the contract to be extended.

Please provide a written expression of interest detailing what you are able to provide in the role of Heritage Co-ordinator over a 6-month period for the available funding of £4,000.

Your expression of interest should specify how many hours per week you would be working on the project and what you will deliver over the 6-month period.

Your expression should also include an outline of your relevant experience and/or qualifications to indicate how you meet the Applications Attributes identified above.

The successful applicant will be required to submit a brief monthly progress report to the Council identifying progress made and outcomes achieved.

Appointment Process

All expressions of interest received will be reviewed by a small group of MCC councillors and officers and those selected will be required to make a presentation of their proposal to the group and answer any questions raised.

The group will make a recommendation to the full Council who will make the final decision.

Please submit your written expression of interest by email to by 5pm on Friday, 9 July 2021.


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